How to Conduct a Basic, DIY Content Audit

That’s why the approach to your content audit will differ with your own specific goals.

For example, if you want to assess how well your content is performing for SEO, you may take stock of the following:

• Which pages target which keywords?
• How well are those pages ranking?
• Which pages have not yet been optimized?
• Are any pages missing key elements of SEO?
• Are there areas of weak, duplicate, or redundant copy?

Or, for an audit that informs your content marketing strategy (which is what we’ll dive into), you may choose to measure the following:

• Which content receives the highest traffic?
• What does customer engagement look like (time on site, social shares)?
• Which piece of content converts the best?
• Is any content outdated or unnecessary?
• Does my content consistently follow my brand’s voice and tone?

Just like getting a physical, a content audit may not be something you want to do, but it’s a good way to monitor and improve the health of your marketing.

How long will it take me to conduct this audit?

That depends on two things: the size of your website and the depth of what you want to measure.

If you’re a small site with less than 10 pages and a few downloadable assets, this may only take a few hours. But if a website is quite large or there’s a ton of content to comb through, a content audit can take a few days, weeks, or even months.

And while there are tools to help pull all of the data together, it’s the analysis that will take the most time. You want to be able to give careful time and attention to the process so the conclusions from the audit are founded in good research.

Audits can get incredibly detailed. For instance, while some people choose to measure a piece of the content’s traffic as a whole, others will want to look at traffic patterns over time to find evergreen assets or flash-in-the-pan successes. Practice patience and take your time.

The example audit below provides some hugely helpful insights, and doesn’t take a ton of time to accomplish. Reference these basic steps with a far more in-depth content audit if you choose—just add metrics for measurement.

How to Conduct a Content Audit

The following outlines a content audit that looks primarily at content marketing, not SEO. While the basic framework and approach are the same, the metrics you would use for SEO would be different.

1. Start with your purpose.

Before diving into your pages, spend some time defining your objectives and considering the audience impact of your findings.

Since we’re dealing with a content marketing audit in this post, we’ll outline the ideal metrics/questions/considerations for that type of audit.

Think about all of the following:

• What are our goals for the audit?
• Which metrics will be most important to measure?
• Who is the audience we’re trying to reach with our content and what do they care about?

Defining your target audience is critical, because if you don’t know who you’re creating for, you can’t really have a true sense of what’s working and relevant versus what’s ineffective or redundant. It’s a good idea to break your target audiences down into specific personas, as this will help make sense of some of the metrics to come.

While that last one is something you’ll help refine as you complete your audit, it’s important to remind yourself of any initial research to gauge initial assumptions.

2. Take inventory of your content.

With your goals clearly defined, it’s time to start compiling a big list of content pieces, from website copy down to downloadable marketing assets (eBooks, white papers, etc.) Store the information you’re gathering in a spreadsheet.

Gathering a big list of your content’s URLs can be done one of two ways:

• Use a website crawling tool such as Screaming Frog to automatically scour your entire website and collect the URLs, Title Tags, and files, then conveniently export this into a spreadsheet.

• Start scrolling and click, copy, and paste URLS one at a time then type in the content title as you go. This isn’t too bad for small sites, but be attentive so you don’t miss pages or links to assets along the way.

Once you have a list of URLs, it can be very helpful to categorize them according to the structure of your website, just to avoid feeling like you’re sifting through a rat’s nest of random pages. A simple numbering system will help here.

For example:

1. About Us
1.1 Our Team
1.2 Our History
2. Services
2.1 Consulting
2.2 Coaching
2.3 Support
3. Resources
3.1 Downloadable Consulting Whitepaper
3.2 Consulting Glossary
4. Contact Us

By laying it out in an intuitive way, you can see where every piece of content belongs in your content hierarchy, which will also help draw some conclusions over bloated sections or missing opportunities later down the line.

3. Collect & organize your data.

With your URLs and content titles in place, it’s time to start pulling in the data you want to analyze, creating a column for every metric you think is important.

For example, since this audit is for content marketing purposes, some of the metrics you may want to collect include:

• Content type (landing page, blog post, infographic, eBook, etc.)
• Targeted persona
• Social shares (pull this with a Social Metrics Plugin)
• Number of comments
• Total traffic (use Google Analytics or your own tracking solution)
• Traffic types (social/search: allows you to gauge SEO vs. sharing value)
• Time on page/scroll depth (use Riveted and Scroll Depth tools to get really accurate)
• Last date updated
• Content topic/category (what is the content about?)
• Total conversions and conversion rate
• Consistent tone/voice? (Check this like a pass/fail)

If you’re using a content marketing platform such as HubSpot, there will be a myriad of metrics you can add in here (conversions being one of the most useful and easily measured).

If you want, score your content pieces based on the metrics they meet. An A/B/C system is pretty common, where “C” denotes content that isn’t up to par and needs immediate action.

There’s one more very important metric to address: The stage of the buyers’ journey that the content supports. The most effective content marketing strategy is one that is mapped to the stages of the buying cycle.

Assess whether or not you have content assets to assist and nurture your customer at every stage of the funnel:

1. Interest/Awareness: Content intended to make clients aware of your brand, their needs, or what makes you unique. This is content that helps to establish rapport and credibility, targeted at those who are at the top of the funnel and may not yet be leads.
   
   Examples: Blog posts on general topics, infographics, beginner’s guides, podcasts, whitepapers
   
   
2. Consideration/Establishing Preference: This is content that helps a lead who has identified they have a need and is investigating their options. Your content here continues to build credibility, but focuses on educating the client on your solution.
   
   Examples: Landing pages, demo videos, tutorials, eBooks, in-depth whitepapers, spec sheets
   
   
3. Purchase/Buying Decision: This is content that pushes a buy-ready lead to make a buying decision, eliminating feelings of risk and supporting the purchase.
   
   Examples: Case studies, landing pages, ROI calculators, solution builders, configurators, direct response e-mails, pricing information, reviews, testimonials
   
   
4. Evaluation & Repurchase: This is content that supports the buyer after their purchase, helping to create a community of buyers and build loyalty.
   
   Examples: Feedback forms and surveys, promotions, special offers

As you collect your data, do your best to classify which stage/stages content apply to, as this will be critical during the analysis stage.

4. Analyze for gaps, opportunities, and insights.

Once you have everything in your spreadsheet, it’s time to start crunching the numbers—looking for patterns and digging up the insights that will inform your strategy.

Just a few things you can analyze:

Where are your content gaps?

Sorting through your data, what stages of the buyer’s journey have the least amount of content to support them? Are there sections with none at all? Now you have a visual look into where you need to prioritize content creation to bridge the gap between turning your leads into conversions.

What about topicality? If you can see certain topics have been very popular, are you creating enough content around them?

Is all content consistently branded?

Styles change, authors rotate—but inconsistent content and messaging will confuse visitors and leave them wondering who your brand really is. By assessing the voice and tone of your content, as well as the quality of the information itself, you can eliminate ambiguity and put your best foot forward online.

What content performed best on social/search?

When you’ve identified pieces that got the most traction on social, the highest traffic levels (combined with time on site and scroll depth that prove engagement), or the most downloads, you will have clues into all kinds of things, like:

• What other similar content could you create?
• How long/what format is your most successful content? Can you replicate that for future pieces?
• What content did very well in a short burst, then dropped off over time? Could you remarket the asset for further traction (without creating more content)?
• What content is best at driving conversions? How can you make this content more prominent and accessible?

You want to find the “why” behind the successes and either repurpose that content into additional successful pieces, or apply the same principles to less successful pieces.

What content is outdated/irrelevant?

Do you have old resources that could use an update? Are there examples of redundant, duplicate content, or content that’s no longer useful to your audience?

If you can find old pieces that performed very well, this can give you fodder to update and create new pieces that will get better traction.

If you find superfluous or useless content, this may be a good time to redirect old pieces to newer, better ones, or to use the “nofollow” attribute.

5. Act.

Now that you have a clear understanding where the problems in your content marketing strategy lie, it’s time to execute on your discoveries:

• What new content needs to be created to align to the buyers’ journeys and prevent them from dropping off?
• What content do you need to update, rewrite, or eliminate?
• What new content can you create to capture hot topics and replicate past successes?

Transform your discoveries and analysis into a concrete, prioritized list of recommendations and then get down to work.

5 Steps to Conduct a Content Audit

1. Start with your purpose

• Define your objectives and consider the audience your findings will impact
  • What are our goals for the audit?
  • Which metrics will be most important to measure?
  • Who is the audience we’re trying to reach with our content and what do they care about?
• Break target audiences into specific personas

2. Take inventory of your content

• In a spreadsheet, compile content pieces. Either:
  • Categorize URLs according to the structure of your website 
  • Use a website crawling tool to automatically collect URLs, Title Tags, and files, then export into a spreadsheet
• Copy and paste URLS one at a time then type in the content title as you go

For example:

1. About Us
1.1 Our Team
1.2 Our History
2. Services
2.1 Consulting
2.2 Coaching
2.3 Support
3. Resources
3.1 Downloadable Consulting Whitepaper
3.2 Consulting Glossary
4. Contact Us

3. Collect & organize your data

• Pull in the data you want to analyze and create a column for every metric you think is important
• Consider:
  • Content type 
  • Targeted persona
  • Social shares 
  • Number of comments
  • Total traffic 
  • Traffic types 
  • Time on page/scroll depth 
  • Last date updated 
  • Content topic/category 
  • Total conversions and conversion rate
  • Consistent tone/voice? 
• Assess whether or not you have content assets to assist and nurture your customer at every stage of the funnel

4. Analyze for gaps, opportunities, and insights

• Look for patterns and dig up the insights to inform your strategy
  • Where are your content gaps?
  • Is all content consistently branded?
  • What content performed best on social/search?
  • What content is outdated/irrelevant?

5. Act

• Execute on your discoveries
  • What new content needs to be created to align to the buyer’s journey and prevent them from dropping off?
  • What content do you need to update, rewrite, or eliminate?
  • What new content can you create to capture hot topics and replicate past successes?
• Transform your discoveries and analysis into a concrete, prioritized list of recommendations and then get down to work.

Conclusion

Content audits are an involved, lengthy process, but the outcomes certainly justify the means. If you’ve never given your content a check-up, the best time to start is now.